Managing Shoots on Your Calendar

Once bookings start coming in, your calendar is where you run the day. Spatiko’s calendar shows every scheduled shoot and lets you move, split, and reassign them without breaking anything downstream.

The calendar view

See your shoots in month, week, or day view (day-focused on mobile). Each shoot shows the client, address, services, status, and assigned photographer, and clicking it opens the full order. On a team, you can filter by member and turn on an availability overlay that shades each person’s working hours and busy blocks — so you can see, at a glance, who’s free when.

Rescheduling a shoot

Move a shoot by dragging it on the calendar or editing the session. When the time changes, Spatiko asks whether to notify the client and the photographer, and by default it emails the client about the new time — with an opt-out for the times you’d rather handle the conversation yourself. Edits that only touch a label or note don’t email anyone.

You can also reschedule straight from Google Calendar by dragging the event there.

More than one session per order

A single order can hold more than one shoot. That’s how you handle a return visit, a separate twilight session, or a two-part job — each session has its own time, assigned photographer, and notes. When you schedule the first session, the order’s items come along automatically; later sessions can carry specific items you assign to them. It keeps everything for one listing on one order instead of scattered across several.

Reassigning a photographer

Change who’s shooting and Spatiko moves the event off the old photographer’s calendar onto the new one’s, notifies the people affected, and recalculates payouts for the new assignment. No manual calendar cleanup, no forgotten payout.

Wrapping up

Mark a session complete as you finish it. When the last shoot on an order is done, Spatiko sends the client a wrap-up email letting them know their media is on the way. Removing a session deletes its calendar event and lets the assigned photographer know they’re off that shoot.

On a team, there’s a dedicated reschedule permission separate from full order access, so you can let photographers move their own shoots without handing over the keys to everything else.

Reminders that go out on their own

• Day-before reminder to the client — Spatiko emails the client ahead of the shoot with the address, time, the photographer’s name and phone, and access instructions, so someone’s ready to let you in. It only sends when there’s a client email on file.
• Wrap-up email — sent automatically once all of an order’s shoots are complete.
• Booking and reschedule notices — sent to the client and the assigned photographer as things change, with you in control of who gets notified on a reschedule.

These run automatically, so the day-before “just confirming we’re on for tomorrow” text you used to send by hand is already handled.