Business Profile, Branding & Legal Documents
How to set up your business identity in Spatiko — company details, logo and brand colors, and the legal documents clients agree to when booking.
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Your business profile controls what clients see and agree to across every booking page, email, and property website Spatiko generates for you. It lives in three settings groups: General, Brand Assets, and Legal Documents.
General settings
This is where your core business details live: name, contact email, phone number (entered in international format), website URL, review link, full address, and the Regional Settings card — timezone, currency, units, and client languages.
Regional Settings isn’t just a display preference. Property size (sq ft or m²) is the unit clients enter a size in and the unit your size-based service prices are measured in; Travel distance (miles or km) is the unit for travel fees. Picking a country fills in the currency and both units, and you can change each one afterward — but changing a unit or the currency doesn’t convert the numbers you’ve already entered. Currency, units, and timezone covers each setting and what to re-check after a change.
Client languages and Default language let you offer your booking form, portal, emails, and invoices in French as well as English — see offering your booking page in French.
Only the business owner, or an admin who’s been explicitly granted the business-settings permission, can edit General settings.
General settings also shows your public order-page URL with a copy-to-clipboard button, so you can drop it into emails or social bios. That URL segment is set when your business is created and isn’t user-editable here — the copy button is your way to share it. If you want a fully custom domain instead of Spatiko’s URL, that’s a separate, higher-tier setting under Domains & Email — see custom domains.
Deleting the business entirely is restricted to the owner — there’s no way to delegate that action to an admin.
Brand assets
Brand Assets covers your logo, favicon, and visual identity, split into two tiers.
Available on every plan, including Free:
- Logo — upload a PNG, JPG, or WebP up to 2MB, with in-app cropping. Spatiko automatically optimizes it for your order forms, galleries, property websites, and client emails.
- Favicon — upload a PNG, JPG, WebP, or ICO up to 500KB. It shows up in browser tabs and bookmarks when clients visit your booking pages.
Requires a paid plan (see pricing for what’s included):
- Custom brand colors
- A font pick from a curated list of professional fonts
- A tagline
- Social media links (Instagram, Facebook, TikTok, YouTube, LinkedIn)
Saving any brand change updates your public booking pages immediately — there’s no publish step.
Legal documents
Spatiko lets you attach three legal documents to your booking flow: Terms of Service, Cancellation Policy, and Privacy / Cookie Policy. For each one, you choose:
- None — the client sees nothing for that document.
- Link to URL — point to a policy you host externally.
- Paste text — paste up to 20,000 characters and Spatiko stores and displays it for you.
New businesses start with all three set to None. Spatiko doesn’t ship default legal boilerplate — you’re responsible for supplying your own terms and policies.
Your Privacy Policy link is also what appears in the cookie-consent banner whenever analytics tracking is turned on, so it’s worth setting even before you’re strict about the other two.
Every time you save a legal document, Spatiko fingerprints the exact content and keeps a permanent version history. Clients agree to these documents when they book through your order forms, and the specific version they agreed to is recorded with the order — giving you an audit trail of exactly what terms were in effect for any past booking.
Legal documents in French
If you offer French, each document is set separately per language: an English | Français switch appears at the top of the Legal page, and a Missing legal document translations banner lists any document you’ve set up in your default language but not yet in French. Spatiko also asks for those French versions before it will add French as a client language — see offering your booking page in French.
Go deeper
- Setting up your Spatiko account — where business basics and branding fall in the first-run setup checklist.
- Custom domains — put your booking pages, galleries, and property websites on your own URL.
- Delivery galleries — the branded page clients land on to preview and download their media.
- Invoices and payment tracking — how your business details show up on the invoices and receipts Spatiko generates.
Frequently asked questions
Can I change my Spatiko booking page URL?
Not from General settings. Your public order-page URL is shown there with a copy-to-clipboard button so you can drop it into emails or social bios, but the URL segment itself is set when your business is created and isn't editable there. If you want your own address instead, that's a separate, higher-tier custom domain setting.
Does Spatiko provide terms of service and a cancellation policy?
No — Spatiko doesn't ship default legal boilerplate, and new businesses start with every document set to None. For each of Terms of Service, Cancellation Policy, and Privacy / Cookie Policy you either link to a policy you host yourself or paste your own text, up to 20,000 characters, and if you offer French, each document you use needs a French version too.
Who on my team can edit business settings?
Only the business owner, or an admin who's been explicitly granted the business-settings permission, can edit General settings. Deleting the business outright is restricted to the owner and can't be delegated to an admin.
Do I have to publish after changing my logo or brand colors?
No. Saving any brand change updates your public booking pages immediately — there's no publish step. Logos go up as a PNG, JPG, or WebP up to 2MB with in-app cropping, and Spatiko optimizes the file for order forms, galleries, property websites, and client emails.