Weekly & Monthly Invoicing for Regular Clients

Some clients would rather pay once a month than once a shoot. For those clients, switch Billing to weekly or monthly and let Spatiko do the rest: when the period closes, every shoot you delivered to them in it goes on one combined invoice, ready for you to review or already on its way to them.

Weekly and monthly billing is part of invoicing, available on Starter and up — see the pricing page.

Set a client’s billing schedule

Open the client’s record, go to the Billing tab, and change Billing:

• One invoice per order — the default. Each order is invoiced on its own.
• Weekly invoice — “Every Monday, last week’s delivered shoots go on one invoice.”
• Monthly invoice — “On the 1st, last month’s delivered shoots go on one invoice.”

Once a client is on weekly or monthly billing, a Send automatically switch appears underneath:

• Off (the default) — “Left as a draft to review.” Each period’s invoice waits in your Invoices list as a draft; open it, check it, and Issue & send when you’re happy.
• On — “Issued and emailed on its own.” The invoice gets its number and goes to the client without you touching it. If the client has no email address on file, Spatiko leaves a draft instead, so a numbered invoice never sits unsent.

Overview Orders Billing Activity

Owed to you $1,238.00 $675.00 overdue · oldest 61d · 3 unpaid orders

Send reminder View invoices Bill many orders

Credit on file $0.00 No prepaid credit on file

+ Add credit − Adjust History

Payment timing Invoice ⌄

Billing Monthly invoice ⌄

On the 1st, last month's delivered shoots go on one invoice.

Send automatically Left as a draft to review

The setting belongs to the client, so it applies to every order where they’re the main client. The Payment timing setting next to it is separate — see when clients pay.

When the invoice is created

Spatiko checks once a day and bills the period that has just closed on your studio’s calendar and time zone:

• Weekly covers Monday to Sunday and is billed on the Monday that follows.
• Monthly covers the calendar month and is billed on the 1st of the next month.

If a run is ever missed, the next day’s run bills the same period — a period stays due until it’s billed. Once a period has an invoice, it’s done: running again changes nothing.

Which shoots go on it

Automatic billing counts shoots by delivery date. A shoot is included when it was delivered during the period, you’re billing its main client, it isn’t cancelled or archived, and it still has something unbilled. A shoot you haven’t delivered yet waits for the period in which you deliver it — so a shoot on the 30th that you deliver on the 2nd lands on the invoice for the month you delivered it, never in a gap between the two.

That’s different from building a combined invoice by hand, where the period filter goes by shoot date.

Two consequences worth knowing:

• Turning it on bills the last closed period. Switch a client to monthly on the 10th and the next run bills last month’s delivered, still-unbilled shoots straight away — you don’t wait until the 1st for the first invoice.
• A billed period stays closed. If you take an order off a period’s draft, the next run won’t put it back on another invoice for that period. Bill it yourself when you’re ready. Voiding a period’s invoice reopens the period, and the next run bills it again, as long as it’s still the most recent closed period.

Busy periods are split

One invoice holds at most 60 orders. A client with more deliveries than that in a period gets several invoices for it, oldest shoots first, each covering the same period.

Bill last period on demand

Don’t want to wait for the daily run — or want to see what it will do first? On the Invoices page, click Bill last period. It runs exactly the same billing, and shows you a preview before anything happens.

The preview lists every client on weekly or monthly billing with their period, the number of orders, the amount, and What happens to them:

• Draft for review — an invoice will be drafted.
• Issued and emailed — Send automatically is on, so it will be numbered and sent.
• Draft — no email address — Send automatically is on, but there’s no address to send to.
• Already billed — that period has its invoice.
• Nothing to bill — no delivered, unbilled shoots in the period.

If any client has Send automatically on, a warning says so above the table: those invoices get a permanent number and are emailed the moment you confirm. The button counts the clients it will bill — Bill 2 payers, for example — and clicking it goes ahead. A period that’s already billed is skipped, so running it twice is safe.

Bill last period

Bills every payer on a weekly or monthly cadence for the period that just closed. A period already invoiced is skipped, so running this twice changes nothing.

1 payer has auto-send on Their invoices get a permanent number and are emailed as soon as you confirm. An issued invoice can only be voided or credited, never un-issued.

Payer Period Orders Amount What happens

Casey Lin August 2026 2 $639.00 Issued and emailed

Maya Ortiz Sep 14 – Sep 20, 2026 2 $498.00 Draft for review

Jordan Meyers August 2026 — — Already billed

Priya Nair Sep 14 – Sep 20, 2026 — — Nothing to bill

2 invoices · 4 orders · $1,137.00 Cancel Bill 2 payers

How it fits with other invoicing settings

• Auto-issue invoice on delivery (Settings → Payments) skips clients on weekly or monthly billing. Their shoots wait for the period’s invoice rather than each getting its own — otherwise every order would already be billed and the period’s invoice would have nothing left to cover.
• Switching a client back to one invoice per order doesn’t bill what’s already waiting. Shoots delivered earlier in the current period stay unbilled until you invoice them — use Bill many orders on the client’s Billing tab to put them on one invoice.
• Company billing is still per client. Two agents at the same brokerage each get their own weekly or monthly invoice.

If your plan changes

Weekly and monthly invoices stop being created if your plan no longer includes invoicing. The Billing setting stays visible on clients who are still set to weekly or monthly, with a note — “Consolidated invoicing is not on your current plan, so these invoices are not being generated. Switch this client back to one invoice per order, or upgrade.” Invoices already issued stay readable and payable.

Go deeper

• Billing several orders on one invoice — what a combined invoice contains, how it’s paid, and how to edit a draft.
• Client records — where each client’s billing settings and history live.
• Invoice reminders and overdue invoices — the automatic follow-up once a period’s invoice is sent.
• Currency, units and time zone — the studio time zone your billing periods follow.