Spatiko Guides
Guides and how-tos for running your real estate media business on Spatiko — from first setup to advanced workflows.
Getting Started
3 guidesSet up your Spatiko account and go from a fresh workspace to your first booking — business profile, services, branding, and the onboarding checklist.
Data Migration
5 guidesBring your clients, past orders, and history into Spatiko — CSV and Excel imports, plus one-time migrations from HD Photo Hub and Aryeo.
Booking & Order Forms
7 guidesBuild your services, packages, and client price lists, add booking questions and promo codes, then share a booking form agents can order from anytime.
Scheduling
6 guidesSet the hours you actually work, price travel by distance or by custom zones, sync Google Calendar, and manage shoots once they land on your calendar.
Orders & Clients
8 guidesRun every order from booking to delivered, shape the pipeline stages to fit your studio, and keep client and company records that remember every order.
Invoicing & Payments
15 guidesGet paid for every shoot — Stripe or Square checkout, automatic and combined invoices, monthly billing, sales tax, refunds, and downloads gated until paid.
- Getting Paid: How Payments Work
- Accepting Online Payments with Stripe
- Accepting Card Payments with Square
- When Clients Pay — Payment Timing Options
- Creating & Sending an Invoice
- How Invoices Work — Statuses & Lifecycle
- Billing Several Orders on One Invoice
- Weekly & Monthly Invoicing for Regular Clients
- Deposits & Balance Invoices
- How to Set Up Pay-to-Download in Spatiko
- Recording Cash, Check & Other Manual Payments
- Sales Tax on Photography Invoices
- Invoice Reminders & Overdue Invoices
- Credit Notes & Write-Offs
- Refunding a Client — Full & Partial Refunds
Media Delivery
8 guidesUpload your finished work, polish it with AI Studio, and send it through a branded gallery your client can download from or save right to their phone.
Property Websites
7 guidesTurn a shoot into a single-listing website with branded and MLS-safe links, your own domain, and a built-in form that sends leads to the agent.
Client Portal
7 guidesWhat your clients see — a self-serve area where agents find every order, gallery, and balance without emailing you for a resend.
Integrations
14 guidesConnect the tools you already run on — calendar, cloud storage, email, CRM, floor plans, and AI assistants — and know what each one syncs.
- Connecting Your Tools
- How Connecting an Integration Works
- Dropbox Sync: Setup, Permissions, Auto-Import
- Hosting Property Videos on YouTube
- Client Video Review with Frame.io
- Sending Client Emails Through Gmail
- Sending Client Emails From Your Own Domain
- Embedding 3D Tours and Video
- CubiCasa Floor Plans: Order, Scan, Deliver
- iGUIDE Integration: Tours and Floor Plans on Orders
- Syncing Orders to HubSpot
- Google Tag Manager on Order Forms
- ChatGPT Ads Pixel on Order Forms
- AI Connections: Claude and ChatGPT
Team Management
5 guidesBring photographers and editors onto your account, set what each role can see and do, assign shoots, and track what you owe each member.
Analytics & Growth
7 guidesRead the numbers behind your studio — revenue, clients, turnaround, and team performance — plus the Grow milestones that mark real progress.
Account & Settings
6 guidesManage the settings behind everything clients see — business profile, branding, languages, currency and units, legal documents, your plan, and AI credits.
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